NUMBER OF PARTICIPANTS: A minimum of 20 participants is required. You may come with less, but you will be responsible for 20 room and/or board fees.

SUPERVISION: Groups must be responsible for the overall safety of each individual and must maintain appropriate supervision at all times. The following chart outlines the recommended child supervision ratios suggested by the American Camp Association. "Staff" includes those persons with the responsibility, authority, maturity and training to provide direct supervision to camper groups. We recommend at least 80% of your staff be 18 years of age or older. All staff should be at least 16 years or older and at least two (2) years older than the minors with whom they are working.

Child Age	Number of Staff	Overnight Children	Day-only Children
4-5 years	1	5	6
6-8 years	1	6	8
9-14 years	1	8	10
15-18 years	1	10	12

We recommend that you require 3 things from all your staff working with children: a voluntary disclosure statement, a criminal history background check (CORI) and a sexual offender registry check (SORI).
The Group Coordinators reserve the right to request a group to leave the camp grounds if a group appears to have difficulty supervising their participants.

LENGTH OF STAY: The average length of stay is between two and four days. Groups may rent our facilities from April to mid-June then again from September through October.
PROGRAMS: CCSC does not provide program, supervisory or health personnel for groups. Group programs are the responsibility of the organizations utilizing our facility. However, program resources are available upon request.
WHAT TO BRING: CCSC will provide a pillow, pillow case and a sheet covered mattress. Participants should bring personal items, toiletries and soap. Try to anticipate the weather! Sleeping bags are recommended, but linens are available at an extra cost. If your group is cooking their own food, kitchen utensils including pots, pans, silverware, plates, cups, glasses and cleaning equipment are NOT provided. Athletic equipment is available through arrangement with the Group Coordinator at no cost.

RESERVATION INFORMATION

RESERVATION PROCEDURE: Please contact the Group Administrator to reserve the dates and type of facility you will need. To reserve and confirm a stay at CCSC, follow the steps as outlined below. If you have any questions, please give us a call.
REGISTRATION DEPOSIT: Tentative reservations may be made over the telephone, but will not be confirmed until a registration deposit and signed group license have been received. To confirm your reservation, a $100 registration deposit is due within thirty (30) days of receiving your license. (Non- refundable, but applicable to the total cost of your stay)
GROUP REGISTRATION FORM: To ensure your group's reservation, we must receive three (3) weeks prior to your arrival a completed Group Registration Form and 50 % partial payment ¦as indicated on your estimated invoice. If the Registration Form and partial payment are not made three (3) weeks prior to your arrival, CCSC will not be obligated to fulfill your group reservation. Remember that those numbers provided on this registration form (ie., number of people staying overnight, number of people eating breakfast…) will be reflected on your Final Invoice.
CANCELLATION POLICY: A three (3) week notice of cancellation is required or you will be billed in full as indicated on the signed group license and Group Estimated Invoice. The Group Administrator and Group Host reserve the right to cancel reservations due to severe weather or for individuals or groups not abiding by the rules, regulations and policies of CCSC.
LICENSE RESERVE FEE DEPOSIT: Upon arrival a separate License Reserve Fee Deposit in the form of a credit card, cash or check, is required which will be 15% of your Estimated Invoice. The License Reserve Fee Deposit is held for any damage to the property as indicated in the Group License. Should there be no damage to any buildings, facility or equipment, the License Reserve Fee Deposit will be returned in full.
PAYMENT POLICY: All monies for services rendered are due upon departure, less the Registration Deposit and any pre-payments. Payments may be made with Master Card, VISA and Discover credit cards, as well as check or cash.

FINANCIAL INFORMATION

COST: A current Group Rate Sheet is enclosed. Please refer to the rate sheet for the costs of lodging, meals, linens, equipment and day use.
ESTIMATED INVOICE: An Estimated Invoice will be sent to you with the General Group Information and your Group License. This Estimated Invoice is based on your tentative reservation including number of people attending and meals.
LODGING CHARGES: CCSC offers a variety of accommodations to meet the needs of your group from unheated cabins (least expensive) to heated cabins with showers indoors (more expensive). Charges are based on a per person per night cost. Once numbers for each night have been communicated to camp, there will be no reduction in those numbers on the Final Invoice. You can add additional persons, but you are committed to NO LESS than those numbers provided to Camp earlier.
MEAL CHARGES: Breakfast, lunch and dinner are provided in our dining hall at a separate cost. A box lunch is also an option for those groups taking a trip off-campus. For a special treat we offer a traditional "Cape Cod Clambake" with lobsters, mussels, clams and clam chowder. All costs are on a per meal, per person basis. All meals need to be scheduled and planned three weeks before arrival. Once numbers for each meal have been communicated to Camp, there will be no reduction in those numbers on the Final Invoice. You can add additional meals, but you are committed to NO LESS than those numbers provided to Camp earlier.
TAX EXEMPT NUMBER: There is a 5% Massachusetts meals tax added to the total cost of meals served for any group. If you have a Tax Exempt Number, please provide CCSC with a copy of the tax exemption certificate on file in your state, which confirms your Tax Exempt status.
LINEN CHARGES: CCSC will provide a pillow, pillow case and sheet-covered mattress. If your group does not wish to bring their own sleeping bags or linens, sets of linens (blankets, towels, sheets) are available at an extra cost per person.
EQUIPMENT CHARGES: Use of refrigerators or audiovisual (TV, VCR, Slide Projector) equipment is available at a cost per day. Please indicate your needs on the group reservation form.
DAY USE CHARGES: Groups are welcome to use the facilities for just a day such as a rehearsal dinner, reunion, or business meeting. Please see our Single Event Rate Sheet for costs.
LIABILITY INSURANCE COVERAGE: A Certificate of Insurance for Bodily Injury & Property Damage Liability, including Contractual Liability, with a per occurrence of $1,000,000. and a General Aggregate of $2,000,000. is required for each group or vendor using the grounds of CCSC. Cape Cod Sea Camps should be named on the certificate as an additional insurer. If you are unable to provide a "rider" or Certificate of Insurance for your group, please contact the CCSC Group Coordinators.

HEALTH CARE AND EMERGENCY INFORMATION

EMERGENCY TELEPHONE NUMBERS:
FIRE, POLICE RESCUE: 911
CAPE COD HOSPITAL: 1-508-771-1800
(Open 24 Hours)
FONTAINE MEDICAL CENTER:
(limited hours) 508 432-4100
POISON CONTROL: 800-682-9211
CAPE COD SEA CAMPS: 508-896-3451
Cheryl Kimberley 508-896-2962

HEALTH CARE POLICIES FOR GROUPS

The following guidelines for health care of groups are recommended:
1. Groups must provide their own adults currently certified in First Aid and CPR (Cardio-pulmonary Resuscitation), who are responsible for the health needs of the group. With your license you will receive some suggestions for Emergency Procedures for Groups. In the event of an emergency please use the following information as a guide only. 2. Groups are responsible for gathering and maintaining information on all members of the group that include name, address, emergency contact names and numbers, and any allergies/health conditions /restrictions. For minors without a parent on site, group leaders should also have a signed permission to seek emergency treatment. Group leaders are responsible to inform CCSC of any allergies or restrictions of their group that may affect camp services provided (e.g. food service, facility use, etc.)
3. Groups are responsible for their own emergency transportation. Emergency and health care provider numbers are provided in the general information and posted near all telephones available to groups. The location and directions to local health care providers are provided in the Registration Packet received upon arrival. If a group emergency vehicle is unavailable, groups can call 911 for emergency transportation to the hospital. Utilizing the Brewster Rescue Squad for emergency transportation will cost approximately $200. one way.
4. Groups are responsible for providing their own First Aid supplies and equipment.
5. Orientations for groups will includes updated emergency procedures for the camp, including information on how to contact camp personnel in an emergency.

ARRIVAL PROCEDURE

1. Schedule arrival time after 2PM. Due to cleaning and preparation of the facility, assigned cabins will not be available for use until after 2PM on your arrival day. If scheduling your arrival time after 2PM is difficult, please discuss special arrangements to be made with the group coordinators to assist in accommodating your group.
2. All groups must register through the camp office with the group coordinator before entering the camp grounds. At this time the following items will be confirmed:
   a. Total number in group
   b. Names of all people attending as well as the ages of any individual under the age of eighteen (18).
   c. Name of individual in charge of group while on camp grounds.
   d. Assigned cabins and/or facility use
   e. Meals and meal times
   f. Liability insurance coverage
   g. Waterfront permission form and written evidence of the following certifications:
      1) Lifeguard Training or equivalent;
      2) First Aid or equivalent;
      3) CPR or equivalent.
3. Group Arrival Inspection of assigned cabins by group coordinator and group leader. Using a checklist, both the group coordinator and group leader will inspect the cabins prior to your use to determine their overall condition. This inspection sheet will be used again upon departure.
4. License Reserve Fee Deposit. Upon arrival a separate License Reserve Fee Deposit, credit card, cash or check, is required which will be 15% of your estimated bill. The License Reserve Fee Deposit is held for any damage to the property as indicated in the Group License. Should there be no damage to any buildings, facility or equipment, the full deposit will be returned.
5. Check out time arranged with Group Coordinators.

DEPARTURE PROCEDURE

General Rule - Leave cabin area in better shape than when you arrived!

1. Departure from cabins must be before 9am. Due to cabin cleaning and preparation all groups must vacate assigned cabins by 9am. To accommodate the needs of your group, please discuss with the group coordinators arrangements to be made regarding departure. Groups staying in the cabins past 11am will be charged for another day.
2. Facility and Cabin Clean up. The following tasks must be completed before departure:
   a. Check outside area thoroughly for any trash. Collect all trash inside and outside assigned cabin areas.
   b. Empty refrigerators, clean and turn off.
   c. Check shower area utilized.
   d. Check meeting areas and dining hall.
   e. Sweep cabin.
   f. Bring all trash from inside and outside cans to dumpsters located throughout camp. Trash attracts wild animals when left outside.
   g. Place all used contour sheets, pillow cases and linens in center of cabin.
   h. Close all doors and windows.
   i. Turn off all lights.
   j. Return all athletic equipment.
3. Group Departure Inspection of assigned cabins by group coordinator and group leader. Using a checklist, both the group coordinator and group leader will inspect the cabins prior to your departure to determine their overall condition. Any damage to buildings, the facility or equipment will be identified at this time.
4. License Reserve Fee Deposit. The License Reserve Fee Deposit is held for any damage to the property as indicated in the Group License. Should there be no damage to any buildings, facility or equipment, the full deposit will be returned.
5. Final Payment is due upon departure. Payment may be made with Master Card, VISA and Discover credit cards, as well as check or cash.
6. A completed Group Satisfaction Survey is appreciated to assist us in accommodating the needs of our groups.
7. Tentative Reservations for future year.

GENERAL FACILITY RULES

VISITORS

1. Visitors are restricted to arrival after 9am and departure before 4pm.
2. Visitors need to be greeted at main Camp office by a Group Leader.
3. Any person who visits a group that is staying on the Camp grounds must register at Camp by signing in at main Camp office. They will receive a visitor pass that they must wear for the duration of their visit. At the end of their visit they must sign out at the Camp office and return the visitor pass.
4. Special arrangements for evening visitors (specifically speakers) need to be discussed with Group Administrator (Cheryl).
5. No unescorted visitor is allowed on the Camp grounds.

BUILDING AND FACILITY ASSIGNMENTS: Use only the buildings assigned to your group. Cabins not assigned to your group are off-limits. Charges will be incurred for use of cabins not assigned. Beds and sleeping quarters are arranged according to health requirements. Do not move or "de-bunk" beds, pillow placement or furniture in buildings.
DAMAGE AND/OR GRAFFITTI: Please respect our buildings and stop misuse before it begins. A License Reserve Fee Deposit is required upon arrival. Fines for misuse will be implemented if necessary.
NO SMOKING ALLOWED: in any camp building and only in designated areas. Arrangements for smoking areas can be made with the group administrator.
NO SODA OR FOOD IN CABINS: Wild animals (raccoons, skunks, squirrels) and insects (ants, bees) are attracted to food, which is not stored properly. GUM is not permitted on camp grounds.
ALCOHOL: is not permitted on camp grounds. CCSC abides by the laws of the Commonwealth of Mass.
CONTROLLED SUBSTANCES: (Drugs) are not permitted on camp grounds unless prescribed or authorized by a licensed provider. CCSC abides by the laws of the Commonwealth of Mass.
VALUABLE PERSONAL POSSESSIONS: such as stereos, radios, watches, computers, athletic equipment, etc. should not be brought to camp.
SAND DUNES: are fragile areas, PLEASE KEEP OFF! We lose 3 ft of dunes per year. Make an effort to keep your group from walking, sitting or jumping off the dunes. Please impart your concern for these critical and fragile areas to your group.
BEACH FIRES/BONFIRES - NOT PERMITTED: due to the tremendous impact on the environment, physical scars left on the beach and fire safety.
OPEN AIR COOKING FIRES: Charcoal cooking fires are permitted in designated areas through arrangement with the Group Coordinators. Use of flammable materials for cooking fires is restricted. All flammable materials must be labeled, properly stored and cared for when used by groups.
FLAMMABLE AND POISONOUS MATERIALS: Gas, kerosene, fire works, explosives and poisonous materials are prohibited.
NEIGHBOR'S PROPERTY -PLEASE RESPECT IT: When moving on or near our neighbor's property for the purpose of scientific exploration or to reach a particular habitat, please respect their property. Our neighbor's are very understanding of our group business, but are concerned about the use and abuse of their property.
NOISE: The Town of Brewster has a NOISE ORDINANCE - your group must be quiet from 10pm to 7am. Please respect the rights of other groups using the grounds.
NO PETS ALLOWED ON CAMP GROUNDS:

TRANSPORTATION RULES

NO CAR TRAFFIC AFTER DUSK: We STRONGLY encourage you to plan your program with this in mind. Our gates will go up shortly after sundown each evening.
CAR PARKING: Park in designated areas only as indicated on the map. NO PARKING ALLOWED around cabins.
CAR SPEED LIMIT: 10 MPH in camp. Vehicles may be driven around camp ONLY to drop off luggage and equipment.
OPEN BED TRUCKS: Transporting passengers in open bed trucks on camp property is not permitted.

PROGRAM RULES

FIREARMS, HAND AND POWER TOOLS: are not allowed on camp grounds.
PROGRAM FACILITY USE: Use of designated areas is available through arrangement with the Group Coordinator.
TENNIS COURTS: Wear tennis shoes only - No black soled shoes.
WATERFRONT POLICIES: For groups utilizing our waterfront facility the following rules and regulations must be strictly adhered to:
1. SWIMMING POOL: Not available for use.
2. SMALL CRAFT ACTIVITIES: Not permitted.
3. SWIMMING: CCSC does not provide a lifeguard for swimming. If your group's program includes a swimming activity, you will need to contact the Group Coordinators for the appropriate paperwork and other details necessary to provide a safe and successful swim program.

                        Cape Cod Sea Camps • PO Box 1880 • 3057 Main St. • Brewster, MA 02631                          Ph: 508-896-3451 • Fax: 508-896-8272 • Email: Groups@capecodseacamps.com